Presentation Guidelines
The following are meant as a guideline only, we certainly do not want to
dictate how to present, and many of you will be more than familiar. However
this will hopefully answer any FAQs and as a guide for those of you who may be
new to the realms of presenting we hope you find this useful. PLEASE READ ALL
OF THE POINTS:
Presenting:
· You have 20 minutes to present your paper; you will not, under any circumstances, be allowed to continue beyond your allocated time. The Chair of your session will give you a 5 minute and then a 2 minute warning before your time expires. At the 20 minute mark, you will be shown a 'please stop' card. Please draw your paper to a close at that point. Chairs will be instructed to stop any delegate who attempts to continue beyond the 20 minute mark. This is to ensure there is ample time for discussion and engagement.
· We strongly recommend practicing the timing of your paper beforehand, as a very rough guide you are looking at around 6 A4 pages at around 3,000 words based on an average speed of talking.
· In regards to the delivery of your paper, we encourage you to present in a manner most comfortable to yourself. A table will be set out for the three speakers, please feel free to sit and present, but similarly if you wish to stand or even wander then you are also free to do so. Do not feel lead by how others have presented.
· For delegates for whom English is not your first language, you may prefer to read your paper verbatim. However we would generally encourage a more flexible approach, try not to rush through your paper with your head down as colleagues will struggle to engage with your paper. You may wish for example to ‘talk to' your paper, maybe in conjunction with some hand outs.
· For the fashion conscious amongst you: dress code (or lack of). Again please wear whatever is comfortable you; casual smart is fine, casual informal is fine (although perhaps avoid wearing your “scruffs”). HOWEVER, the venue is on nearly all sides up a steep incline, so do pack a pair of comfortable walking shoes at least to get you there!
TECHNOLOGY:
- We have set up an account with "dropbox", an online facility which allows users from all over the world to "drop" files into a safe online location. We will send delegates an "invitation" to our dropbox via email, and you will need to follow the instructions to be able to use this facility.
- We ask that anyone using a visual accompaniment to their paper (such as powerpoint) ensures that they store the file in this drop box by Friday 22nd March at the very latest. The reason for this is that to prevent problems (which are inevitable where technology is involved) and delays on the day, we will arrange all the powerpoints according to Session and order of papers, meaning all you will need to do is click on your file at the beginning of the session.
- Please still bring a back up in the form of USB, or emailing the documents to yourself (if not both).
- We request that you avoid using heavy passages of text on Power Point. Rather PowerPoint presentations should be used for visual material and key points predominantly.
· Hand-outs – As you have seen there will be two parallel sessions, and will be approx people 55 attending, so roughly make about 25 copies. If you are unable to print in advance, there are limited photocopying facilities (for handouts etc.) in the Wills Memorial Building nearby, costing 10p/A4 sheet. There are also copy-shops in the vicinity or at local libraries. http://www.bristolprintcentre.co.uk/
· AV Equipment: Each of the conference rooms will be equipped with a laptop and projector.
· NB: the computers in the lecture rooms are PCs (not Macs) installed with Microsoft Office 2007. Users of Microsoft Office Powerpoint 2011 should save their presentations as Powerpoint 2007, and Mac users should check that their presentations are compatible with Powerpoint 2007 (PC) in advance of the conference.
Any questions, please do not hesitate to email.
Presenting:
· You have 20 minutes to present your paper; you will not, under any circumstances, be allowed to continue beyond your allocated time. The Chair of your session will give you a 5 minute and then a 2 minute warning before your time expires. At the 20 minute mark, you will be shown a 'please stop' card. Please draw your paper to a close at that point. Chairs will be instructed to stop any delegate who attempts to continue beyond the 20 minute mark. This is to ensure there is ample time for discussion and engagement.
· We strongly recommend practicing the timing of your paper beforehand, as a very rough guide you are looking at around 6 A4 pages at around 3,000 words based on an average speed of talking.
· In regards to the delivery of your paper, we encourage you to present in a manner most comfortable to yourself. A table will be set out for the three speakers, please feel free to sit and present, but similarly if you wish to stand or even wander then you are also free to do so. Do not feel lead by how others have presented.
· For delegates for whom English is not your first language, you may prefer to read your paper verbatim. However we would generally encourage a more flexible approach, try not to rush through your paper with your head down as colleagues will struggle to engage with your paper. You may wish for example to ‘talk to' your paper, maybe in conjunction with some hand outs.
· For the fashion conscious amongst you: dress code (or lack of). Again please wear whatever is comfortable you; casual smart is fine, casual informal is fine (although perhaps avoid wearing your “scruffs”). HOWEVER, the venue is on nearly all sides up a steep incline, so do pack a pair of comfortable walking shoes at least to get you there!
TECHNOLOGY:
- We have set up an account with "dropbox", an online facility which allows users from all over the world to "drop" files into a safe online location. We will send delegates an "invitation" to our dropbox via email, and you will need to follow the instructions to be able to use this facility.
- We ask that anyone using a visual accompaniment to their paper (such as powerpoint) ensures that they store the file in this drop box by Friday 22nd March at the very latest. The reason for this is that to prevent problems (which are inevitable where technology is involved) and delays on the day, we will arrange all the powerpoints according to Session and order of papers, meaning all you will need to do is click on your file at the beginning of the session.
- Please still bring a back up in the form of USB, or emailing the documents to yourself (if not both).
- We request that you avoid using heavy passages of text on Power Point. Rather PowerPoint presentations should be used for visual material and key points predominantly.
· Hand-outs – As you have seen there will be two parallel sessions, and will be approx people 55 attending, so roughly make about 25 copies. If you are unable to print in advance, there are limited photocopying facilities (for handouts etc.) in the Wills Memorial Building nearby, costing 10p/A4 sheet. There are also copy-shops in the vicinity or at local libraries. http://www.bristolprintcentre.co.uk/
· AV Equipment: Each of the conference rooms will be equipped with a laptop and projector.
· NB: the computers in the lecture rooms are PCs (not Macs) installed with Microsoft Office 2007. Users of Microsoft Office Powerpoint 2011 should save their presentations as Powerpoint 2007, and Mac users should check that their presentations are compatible with Powerpoint 2007 (PC) in advance of the conference.
Any questions, please do not hesitate to email.